SteinlogFor tenderbureaus and bid consultants
You run the bid.
You carry the mistake.
When a submission is ruled invalid over a missing document, it is the adviser who gets the phone call and sometimes the claim. Steinlog puts a deterministic compliance check, and a tamper-evident record that it ran, between your firm and that outcome.
Two ways to work together, below. Both of them leave the advisory work with you, because we do not sell it and do not want to.
Why this page exists
Three things that are true about running bids for other people
- 01
A missing document ends the bid, and the client looks at you
Dutch contractors have taken their own adviser to court over it. In one case the adviser uploaded the wrong price form and the client lost a Ministry of Defence contract; in another the adviser omitted a document and the submission was declared invalid. You are the one who pressed submit.
- 02
On a fixed fee, every hour is your margin
Guidance on a full Dutch submission commonly runs €10,000 to €20,000 per bid, against 80 to 120 hours of work. If you price per bid or take a bonus at award, an hour you do not spend is an hour you keep.
- 03
The nota van inlichtingen lands and nobody knows what it touched
The buyer answers the clarification questions, and the answers change sections you have already written. Finding them again is manual, it happens under deadline, and it is where bids quietly break.
Adviser-liability cases: Rechtbank Midden-Nederland, ECLI:NL:RBMNE:2023:1726. Fee and effort ranges: published Dutch tender-guidance rate cards.
Two tracks
Own the licence, or introduce and hand over
They suit different firms. Pick one, or start on one and move to the other. We are not precious about which.
Bureau licence
Most firmsYou are the customer, not the channel
Your firm holds the licence and runs client bids on it. Each client works in its own walled workspace, and the separation is the platform's tenant boundary rather than a permission setting someone can misconfigure. You invoice your client exactly as you do today, and the platform cost sits inside the fee you already charge.
- You keep
- 100% of your fee
- Commission
- None, so nothing to disclose
- Client workspaces
- Walled off from each other
- Your licence
- Agreed on the call
Best fit if you price per bid, take a bonus at award, or work no-cure-no-pay. Every hour the tool removes is an hour you stop giving away.
Ask about the bureau licenceIntroduce and hand over
No software to own, no support line
You introduce the contractor and they license Steinlog directly, at the same price anyone else pays. You stay their adviser, we stay their vendor, and you earn on the subscription for as long as they keep it.
- You keep
- 100% of your advisory fee
- Your share
- Agreed on the call
- Paid for
- As long as they stay
- You own
- The relationship, not the invoice
Best fit if you advise rather than execute, bill by the hour, or simply do not want to be the first line of support for someone else's software.
Ask about referralsRates are set per firm and written into the agreement before you commit to anything.
Either way
What you get on both tracks
The commercial terms differ. These do not.
Registered accounts stay yours
Register a client and we will not approach them directly. It goes in the agreement, not just on this page.
We do not sell tender advice
Steinlog sells software. We do not run submissions, we do not write plans, and we do not intend to start. The advisory work is yours.
The Evidence Pack
A tamper-evident, hash-chained record of exactly what changed and when. Export it for an internal review, or for a disqualified-bidder challenge.
The disqualification gate
Hard compliance and formatting requirements are checked deterministically before submission. Never a language-model judgment call at the gate.
No minimum, no exclusivity
No volume commitment, no requirement to lead with us, and no penalty for running a client on something else.
What your team actually gets
Built for the week before the deadline
Clarification and addendum impact analysis
Flags exactly which sections of a bid a clarification or addendum touches, before submission.
Reusable answer library
Reuse verified answer language across submissions instead of rewriting qualification responses each time.
Time travel
Shows what changed and when, back to any point in the bid history.
Consortium sharing
Consortium partners work from one shared version instead of exchanging PDFs by email.
Real-time multiplayer editing
Several people work on the same bid document at once without version conflicts.
Auto-generated Gantt
The schedule regenerates from current bid data, so what the project team inherits is not a stale version.
Full capability detail on the product pages, and residency and subprocessors on Security.
Start here
One call, then one real bid
Tell us which track looks right and we will come back with the terms in writing. No certification programme, no volume commitment, and no pressure to move a client who is mid-tender.
If it turns out we are a bad fit for how you bill, we will say so on the call rather than sell you a licence you will not use.
Bureau enquiry
Rather just book a slot?
The awkward questions
Asked before you have to ask them
- Do we have to tell our client we earn a commission?
- On the bureau licence there is no commission, so there is nothing to disclose — you buy a tool and bill your fee exactly as you do now. On the introduce-and-hand-over track there is one, and we will state the rate in writing so you can disclose it if your engagement terms require it. If you would rather not take a share at all, we will pass it to your client as a discount instead.
- Will you sell to our clients behind our back?
- No. Register the account and we will not approach them directly. If a registered client contacts us first, we tell you.
- We bill by the hour. Does this cut our revenue?
- Honestly, it can. If you bill purely by the hour and your client caps them, a tool that removes hours removes revenue, and you should weigh that. This fits best where you price per bid or take a bonus at award, because then the hours removed stay with you. If you are on hourly rates, the argument is capacity instead: the same team covers more bids in the same deadline week.
- What does a client pay if they license it directly?
- €1,250 a month per company, and it is free during a pilot. That is the same price whether they came through you or not — we do not quote your clients a worse number.
- What if a client wants their own licence later?
- Good, let them. They move onto their own subscription, we register you as the adviser on that account, and the referral share applies from that point. The two tracks are a ladder, not a choice you are stuck with.
- Which markets does this cover?
- The Netherlands is the beachhead, because TenderNed is a single aggregation point for tenders and the dispute culture rewards a defensible record. Sweden is live too. Ask about anything else.
- Who owns the client relationship?
- On the bureau licence, you do — you hold the contract, you invoice, you are the first line. On the referral track the contractor contracts with us, and you stay their adviser.
- How do we start?
- One call, then one real bid. Not a procurement exercise and not a certification programme — we would rather you tested it on a live submission with a deadline than sat through training.
For tenderbureaus
Your clients already lose bids on technicalities.
Run the next one on a platform that checks the hard requirements before submission and keeps the record afterwards.
pilot@steinlog.com